Discussion of Improving Office Work in Local Councils Of Deputies

       On 13 August 2008 a sitting of the working group for the issues of improving office work and creating automated information system in local Councils of Deputies took place as part of the activity of the Council for Cooperation of Local Self-Government Bodies at the Council of the Republic of the National Assembly of the Republic of Belarus. Mr Gennady Novitsky, Chairman of the Council of the Republic, Chairman of the Council for Cooperation of Local Self-Government Bodies, presided over the sitting.
       The participants of the sitting considered the draft plans of activities on improving office work in local Councils of Deputies and creating automated information system of local Councils of Deputies (AIS “Local Councils of Deputies”) in 2008 — 2010 developed by the Secretariat of the Council of the Republic together with republican bodies of state administration and local Councils of Deputies.
       Implementation of the plan of activities aimed at improving office work in local Councils of Deputies will make document procession more organized. Introducing the AIS “Local Councils of Deputies” and creating relevant local databases will result in the reduction of the amount of time needed for documents preparation and drafting, which in its turn will raise the efficiency of work of local self-government and government bodies, especially on the primary level. The plan includes introducing automated procession and analysis of primary information, creating information and analysis portal, connecting local Councils of Deputies to the “MAILGOV” protected e-mail service for state administration bodies. This will provide an opportunity of on-line information exchange and access to the abovementioned portal where one can find the integrated database for all local Councils of Deputies, relevant normative legal acts etc.
       The participants of the sitting shared their opinions in a very constructive manner. Mr S. Ashmyantsev, Chairman of Brest Province Council of Deputies, member of the Council for Cooperation of Local Self-Government Bodies, Ms I. Kostevich, Deputy Minister of Statistics and Analysis of the Republic of Belarus, Mr V. Bogush, Pro-Rector of the Academy of Public Administration under the Aegis of the President of the Republic of Belarus for the Questions of Education Process, Mr N. Strukov, Deputy Minister of Communications and Informatization of the Republic of Belarus, Mr. V. Yankovskiy, Deputy Chief of the IT Center of the state establishment “Main Facilities Administration Department” at the Administrative Department of the President of the Republic of Belarus, Mr A. Novik, Head of the Information Resources and Technologies Department of the Council of the Republic Secretariat, and others made speeches during the sitting.
       Mr G. Novitsky noted in the closing address that implementation of the abovementioned plans will improve office work and raise the quality of documents preparation. Furthermore the creation of the unified AIS “Local Councils of Deputies” as against introducing separate automated information systems will save financial resources.